Event Booking Form

Please complete the booking form below. The booking fee of £150 is required to secure your event date and will be subtracted from your remaining balance.

Payment details, PLI Certificate, CV-19 Risk Assessment, and Contact Details can be found at the bottom of the form. If you have any questions or are unsure of something, please send an email to info@thephotofilmgirl.co.uk

BOOKING FORM

Event Info: Please, include your agreed price/package info below along with the event details.
  • Time & Date
  • Location(s) inc parking info
  • Event Organiser
  • Your social media links
  • Any other useful info

TERMS & CONDITIONS

 

 

BOOKING & PAYMENT

 

  • A non-refundable booking fee of £150 and a completed booking form is required to secure a booking. The booking fee is subtracted from the remaining balance.

  • Full payment of the remaining balance is required either on the day or shortly after the event depending upon what is agreed.

ADDITIONAL COSTS & RESTRICTIONS

 

  • There are no travel charges throughout most of the South West of England. We reserve the right to charge travel fees, but we will advise you of this at the time of booking. We pay parking costs under £5 (total) but any further charges combined during your wedding day will be charged back to the client. This is particularly important for city centre weddings where parking fees are very expensive. We recommend to all clients to try and source free parking for the camera crew to avoid any surcharges after the wedding.

  • It is your responsibility to obtain any permissions, licences and pay any fees to any venues/locations or entertainers/musicians performing, where filming will take place. Heather Bailey will not be responsible for coverage lost due to access/venue restrictions, and no refund will be offered.

  • We will work with Health and Safety issues in mind and reserve the right not to film in dangerous or unsafe situations.

 

 

CANCELLATION POLICY

 

  • All cancellations must be in writing (email or letter).

  • Rescheduled events will only be accommodated if the new date does not conflict with another booking.

  • Heather Bailey reserves the right to terminate this contract at any time for any reasonable cause, e.g. accident or ill health. In this event, all monies paid will be refunded in full.

  • In the unlikely event that we are required to cancel a booking due to staffing issues, dangerous driving conditions, camera operator illness, equipment malfunction or any other unforeseen situations, you will be entitled to a full refund of all monies paid which is also the limit of any liability we have. 

 

 

FILMING

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  • It is the client's responsibility to inform Heather Bailey the times/itinerary for the day, 7 days before the event/performance date.

  • We use our professional expertise and discretion to ensure that significant parts of the day are recorded. Unfortunately, we cannot guarantee that we will be able to record every aspect of the day as filming takes place 'live'. We retain the artistic licence. Time-lapse cinematography cannot be guaranteed and is subject to time restraints or weather conditions.

  • We make every effort to produce a quality film and ensure all our equipment is of the highest quality and regular maintained. We employ several backup strategies for sound and vision, however; we cannot be held responsible for any lighting, sound or interference issues caused by circumstances beyond our control.  This includes camera/equipment failure, adverse lighting, noise issues and restrictions imposed by venues.

  • We make every effort to arrive at locations on time, but we cannot be held responsible for lateness or non-attendance caused by circumstances beyond our control such as traffic delays, severe weather conditions, unexpected illness/incapacity, accident, technical, camera or equipment failure.  In such cases, we will contact you as soon as possible to discuss alternative arrangements.

  • While it is accepted that some attendees may wish to make personal recordings of the wedding, the videographer reserves the right to ask them to stop if they become intrusive or distractive to the videographer. The client is solely responsible for the quality of the final production resulting from the obstruction of filming or damage to the equipment caused by any attendees and any other participants of the event. ​

  • We confirm that we will comply with the provisions of the Data Protection Act 1998 as it relates to your personal data. Please note that we shall be entitled to assume, unless you inform us otherwise, prior to the event that all persons attending the event have consented to be recorded on the video or photographs.

  • The videographer may supply a trusted filming assistant to ensure safety to our equipment and improve filming on the day of your wedding. This will be confirmed in advance and will be at no extra cost.

 

 

EDITING & FINAL PRODUCT

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  • You must notify us within seven days of receipt of your final DVD/USB Stick etc. any faults, playback issues or missing content. If we do not hear from you within seven days, we will assume you are happy with the item(s) provided and any future corrections or changes will be chargeable.

  • All video masters, raw footage, and final photos remain the exclusive property of Heather Bailey. No form of copying, reproduction or public display is permitted without prior consent from Heather Bailey. The edited master material may be retained but cannot be guaranteed, so it is advised that your purchase additional copies of your film/photos.

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PLEASE NOTE WE DO HAVE PUBLIC LIABILITY & INDEMNITY INSURANCE

PAYMENT DETAILS

Business Account Name:  Heather Bailey

Business Account Number:  03954870

Sort Code:  20 68 15

Reference :  (Your event date)

Amount Required : £150

 

Please note: We no longer accept cheques

CONTACT DETAILS

Heather Bailey

info@thephotofilmgirl.co.uk

07925 828416

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